Automation
CRM
Challenge: Excel consumed entire days
When Monika Potfajová contacted us, she was spending up to 3 days a month on administration. Instead of developing her English courses and working with students, she was drowning in spreadsheets:
- 7 instructors with various schedules and manual timesheets
- Complicated rates based on student age and course type
- 3 days a month spent solely on administration
What makes our approach different?
- We speak in plain language – "At TOMIA, they were able to explain technical matters in such a way that even a non-technical person like me could understand."
- We listen to your needs – "The entire team listened very carefully to my needs and feedback."
- We focus on the essentials – "They don't overwhelm me with things I don't understand. They can easily filter out what is essential."
"Every entrepreneur who dislikes spreadsheets needs TOMIA. They saved me a lot of time. Now, all my administration is done within three hours; previously, I had to set aside up to three days for it."
Our Solution: Automation that works for you
We developed a custom system that:
- Unified input data - all instructors use the same format
- Automated processing - the system automatically applies the correct rates
- Accelerated invoicing - automatic preparation of supporting documents
Generates comprehensive reports - instant performance overview
Results: From days to hours
The implementation of our solution resulted in a dramatic change:
- 90% time savings - from 3 days to approximately 3 hours per month
- Facilitated growth - the number of instructors increased from 7 to 15 without increasing administrative workload
- Elimination of errors in processing reports and invoices
Improved insight into the performance of individual courses
"With TOMIA, you gain strong added value, time efficiency, and a clear system."